SRF 2003: Rules of writing a contribution for the workshop
As for the previous conferences (EPAC, PAC) and the workshops on RF
Superconductivity ( SRF2001,
SRF1999) the authors are advised
to use the standard formatting templates for WORD or the appropriate style
files for LaTeX.
These templates and style files can be downloaded from the
Conference Website (JACoW). Please click on the links in the
following listing to get all necessary information about preparing your paper
for the SRF2003 workshop:
Note: Last year there were some changes in both the templates and the style
files. Please make sure that you use the 2003 versions!
- A paper can only be accepted if an abstract was submitted before
August 15th, 2003 (extended deadline!!!).
- Papers of authors who did not present a poster or had no oral
presentation during the workshop cannot be published in the workshop
- A copyright form is necessary for each paper. Please
download the copyright form and fill in all required information.
Sign the form and submit it during the workshop at the paper submission
office together with one hardcopy version of each of your papers.
- The proceedings will be made available on the Web after the workshop as
soon as possible. Each author will be informed.
The length of a paper is not limited. As a guideline we expect the traditional
3 pages for a poster and 5 pages for an oral presentation.
Authors must submit:
- the source file (LaTeX or WORD)
- all corresponding graphic files (*.eps, *.jpg etc.)
- a postscript file of the final version
A hardcopy of the final version should also be handed in at the paper
submission office during the workshop.
Paper submission will be possible from August 18th until October 15th, 2003.
We would much prefer to have your manuscript by the end of the workshop,
so that the papers can be processed for publishing.
All registered authors will be provided with a personal paper identifier
(Paper-ID) and a password for every abstract they have submitted.
We offer different possibilities for submitting a paper. However, as far as
possible, please submit the paper, the graphic files and a postscript
version electronically before the workshop. The authors will be supplied with
detailed information about this procedure later on.
During the workshop authors can submit their papers at the so called
The alternative to an advance electronic paper submission is to bring your
paper to the paper submission office at the workshop. Please hand in your
files and a hardcopy of your final paper version. We accept diskettes, CDs,
flashcards and USB sticks.
The opening hours of the paper submission office will be announced during
We will arrange a paper status board in the neighborhood of the paper
submission office to inform the authors if their papers have been accepted
All Paper-IDs will be marked with green or red dots. A green dot means
that a paper has been accepted. A red dot means a problem occured.
In that case the author should contact the paper submission office to see one
of the editors. Maybe a file is missing or is corrupt and the paper cannot be
We have prepared a list of most common
problems. Please read the hints to avoid any inconvenience with your paper.
If you think that anything is missing or if there are still questions and
comments concerning the paper submission please send an email to
Michaela Marx at
DESY Hamburg .
Last update: July 24th, 2003, Author: Michaela Marx