SRF 2003: A few hints to prevent a red dot on the paper status board:
1.) Please take care that you are using the latest JACoW template for WORD
or the latest style file for LaTeX (JAC2003) as mentioned on the
This is necessary to prevent problems with fonts, paper size and section
2.) Please submit your source file plus all included graphic files and
make sure that the names of the graphic files are the same as those you refer
to in your manuscript.
3.) Do not submit a pdf file instead of a postscript file. The local editors
cannot process pdf files.
Most common problems:
- Paper titles do not occur in capital letters
- Labels for figures or axes are unreadable
- Page numbering: Please do not number your pages
- Tables and figures are outside the required margins:
|| A4 Paper
|| US Letter Paper
|| 20 mm
|| 20 mm (0.79 in)
|| 20 mm
|| 26 mm (1.0 in)
|| 37 mm
|| 19 mm (0.75 in)
|| 19 mm
|| 19 mm (0.75 in)
Usage of "bad" fonts in WORD:
Allowed are: TIMES (in roman, bold or italic), symbol and Zapf dingbats.
If your WORD application does not offer the TIMES font please use
TIMES NEW ROMAN instead.
Too many type 3 fonts in LaTeX documents:
The Computer Modern type 3 font used by LaTeX as a default looks
pretty bad in Acroread, because it is a bitmapped font.
By using the latest JACoW style file the font will be changed, but this
does not affect characters written in math mode. They still use
Computer Modern type 3. Authors should give the following option to
the dvips command to remove type 3 fonts:
The following shows the effect of using the wrong fonts
in a PDF document. The document was prepared by the JACoW editorial
team at CERN.
The American Association of Artificial Intelligence (AAAI) also
negative example of a LaTeX document with bitmapped fonts.
They give a few more hints on how to optimize the paper layout.
Please follow the link.
Authors using LaTeX on a PC and WinEdit should set the following
parameters for the dvips converter to get rid of problems with type 3
You can check the fonts in your paper by creating a pdf file first.
Open that pdf document with Adobe Acrobat and check the fonts by
clicking on the file drop down menu. Select Document Properties > Fonts
and a pop-up window will appear. Click on "List all Fonts" and check
the entries for the font types. Type 3 should not appear!
Big graphic files included in a document:
Sometimes the included graphics need too much time to be displayed
with the Acrobat software. This happens commonly when graphics files
have been generated from tracking simulations containing thousands of
particle spots. Authors should check their prepared postscript file
with ghostview or ghostscript to see how long it takes to display
Last hint: The paper name
You will receive a paper identifier for each paper for which you have
submitted an abstract. This identifier should be the name of the source and
the postscript file. If figures are included they should be named
in ascending order.
Example for a WORD document: Paper-ID = MoP05
|| name for the source file
|| name for the postscript file
|| name for included figure 1
|| name for included figure 2
Questions, comments or problems?
Please do not hesitate to contact Michaela Marx of the SRF2003 editorial team
by email .
Last update: July 24th, 2003, Author: Michaela Marx